Services Required from an Event Management Firm to Implement Investment Roadshow

• Country: Pakistan
• Summary: Services Required from an Event Management Firm to Implement Investment Roadshow
• PKT Ref No: 100087703
• Deadline: 30 Apr 2024
• Financier: United States Agency for International Development (USAID)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: RFQ-IPA-2024-035
• Purchaser's Detail:
  Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details.

  Login to see details
• Description:
• Quotation are invited for Services Required from an Event Management Firm to Implement Investment Roadshow 1 Hotel Room Reservations 1st Group (4 Individuals - Single Rooms) San Francisco (Sf) Financial District Or Palo Alto Three (3) Nights (July 7-10, 2024) - Ipa-S Maximum Ceiling for Sf for Each Room is 270 Usd Inclusive of Tax Per Night and 245 Usd for Palo Alto. Firms Need to Propose Options within this Range. *Firms to Provide Options for Both Sf and Palo Alto* New York City (Nyc) - 3 Nights (July 10-13) - Ipa-S Maximum Ceiling for Nyc for each Room is 225 Usd Inclusive of Tax Per Night. Firms Need to Propose Options Within this Range. The Rooms should be Single Occupancy Deluxe Rooms with Double Beds or Equivalent in a 3-5- Star Hotel or Equivalent with Complimentary Breakfast The Rooms should be in the Same 4 Rooms Rfq No. [Rfq-Ipa-2024-035] Page 7 of 15 Globalqms Id: 879.7, 15 September 2022 Venue as the Event and/or in Close Proximity to the Venue. Event Management Firm is Required to Provide at Least Three Hotel Options along with Hotel Links And Related Photographs in Quotations. The Event Management Firm will Need to Select Hotels that Allow for Room Cancellation without Penalty If Done 48 Hours Prior to Check in. In the Event of Cancellation within The 48-Hour Period, the Hotel Should only Charge for the First Night of the Entire Booking. 2 Hotel Room Reservations 2nd Group (50 Individuals - Single Rooms) San Francisco (Sf) Financial District Or Palo Alto Two (2) Nights (July 8-10, 2024) - Ipa-S Maximum Ceiling for Sf for Each Room is 270 Usd Inclusive of Tax Per Night and 245 Usd for Palo Alto. Firms Need to Propose Options within this Range. *Firms to Provide Options for Both Sf and Palo Alto* New York City (Nyc) - 3 Nights (July 10-13) Ipa-S Maximum Ceiling for Nyc for Each Room is 225 Usd Inclusive of Tax Per Night. Firms Need to Propose Options within this Range. The Rooms should be Single Occupancy Deluxe Room with Double Beds or Equivalent in a 3-5- Star Hotel or Equivalent with Complimentary Breakfast. The Rooms should be in the Same Venue as the Event and/or in Close Proximity to the Venue. Event Management Firm is Required to Provide at Least Three Hotel Options along with Hotel Links And Related Photographs in 50 Room Rfq No. [Rfq-Ipa-2024-035] Page 8 of 15 Globalqms Id: 879.7, 15 September 2022 Quotations. The Event Management Firm will Need to Select Hotels that Allow for Room Cancellation without Penalty If Done 48 Hours Prior to Check in. In the Event of Cancellation within The 48-Hour Period, the Hotel Should only Charge for the First Night of the Entire Booking. 3 Hotel Room Reservations 3rd Group (15 Individuals - Single Rooms) Washington Dc - 2 Nights (July 13-15) Ipa-S Maximum Ceiling for Washington Dc for each Room is 176 Usd Inclusive of Tax Per Night. Firms Need to Propose Options Within this Range. The Rooms should be Single Occupancy Deluxe Room with Double Beds or Equivalent in a 3-5- Star Hotel or Equivalent with Complimentary Breakfast Event Management Firm is Required to Provide at Least Three Hotel Options along with Hotel Website. The Event Management Firm will Need to Select Hotels that Allow for Room Cancellation without Penalty If Done 48 Hours Prior to Check in. In the Event of Cancellation within The 48-Hour Period, the Hotel Should only Charge for the First Night of the Entire Booking. 15 4 Book Venues (Event Halls/Rooms) For Pakistan Investment Roadshow The Event Venues should Ideally be At the Same Hotels Where the Delegation will be Staying. However, if Different, should be in Very Close Proximity to One Other (a Few Blocks) . 1- Tuesday, July 9, 2024 (for Entire Day)- Tuesday for San Francisco (Financial District) or Palo Alto. *Firms to Provide Options for Both 2 Days Venue Rfq No. [Rfq-Ipa-2024-035] Page 9 of 15 Globalqms Id: 879.7, 15 September 2022 Sf and Palo Alto* 2- Friday, July 12, 2024 (for Entire Day)-for New York City Book Event Venues at 5-Star Hotels/Facilities with Outstanding Ambiance and Repute. The Halls/Rooms should be Able to Accommodate Approximately 150 Individuals with Roundtable Seating (6-7 Persons Per Table). Final Confirmed Number of Participants (can be below 100) to be Communicated 2-3 Days Prior to The Event. The Name and Relevant Features Options along with Photos Should be Shared along with Quotations. Please Share Multiple Options for San Francisco/Palo Alto and New York City for Consideration of Different Price Options. Auxiliary Requirements for each Event in San Francsico and New York City • Smd Screen (24 Feet by 12 Feet). To be Placed on a 2-Foothigh Stage (28 Feet by 16 Feet). Presentations to Run on the Smd Screens will be Provided By Ipa. • Two Small Comfort Monitor Screens (One to Screen Presentations and the Other to Show a Timer) • 8 Digital Standees • Ambient Lighting for Venues • Sound System with 6 Cordless Mics • Podium with Mic • High-Speed Internet Access for Participants • Printed Agenda Tents for each Table (One Per Table) Each Venue must Include Access to a Half-Day Running Bar (Hot and Cold Nonalcoholic Beverages) and an Assortment of Halal Edibles Throughout Event. Each Table must Include Water Bottles, Writing Pad password) for high-speed internet. 5 Networking Reception/Dinner - right after the main event. Tuesday, July 9, 2024 in San Francisco (financial district) or Palo Alto. *Firms to provide options for both SF and Palo Alto* Friday, July 12, 2024 In New York City This dinner will take place at the same hotel as the event for a minimum of 100 persons. Final confirmed numbers (which can be above 100) to be communicated 2- 3 days prior to the event. Dinner should include: • Non-alcoholic beverages • Buffet dinner with only Halal food options. • Desserts • Firms to provide indicative menus. 100
• Documents:

 Tender Notice